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1.4 Manage Billing Settings

  • ~ minute read

In this lesson: 

 

You work hard and deserve to make payday something to celebrate, not stress about! Taking the time to set up you billing settings and Canopy Payments will help make everyday a day to celebrate! 

Set up Invoice Settings 

Many of the default Invoice setting in Canopy can be customized. Let's speed up your invoicing process by creating your perfect invoice. 

  1. Go to your Profile Icon. 
  2. Click on Settings. 
  3. Navigate to Billing Settings.  

The first tab is your Invoice settings.

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Fields

Fields are the information displayed on invoices sent through Canopy.  You can always come back to adjust these settings but taking the time now will help streamline the billing process. 

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Use the toggles and checkboxes to select from the following settings:

  1. Include Spouse Name: Toggle on to show spouse name when applicable. 
  2. Line Items: Choose to have time entries and expenses grouped or separated on the invoice. 
  3. Columns: Use the checkboxes to select the items you want to show as a column in the invoice. 
  4. Terms: Select your payment terms. Options range from Due on Receipt to Net 60 or choose Custom to enter any number of days. 
  5. Terms and Conditions: Toggle on to add in your firm's terms and conditions. Use the text box to add terms including, payment terms, payment methods, disputed invoices, taxes, cancelation policies and collection costs. 

Reminders

Scrolling down, you can customize reminders for invoices. Reminders automatically send an email to clients for each invoice that meets the conditions you set.

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Under Setup, you can switch on up to three reminders:

  • # of days before a due date

  • On the due's date

  • Every # of days after the due date, until paid.

For each reminder, you can include a personal message or choose to leave it blank.

Once you're finished with changing these options, don’t forget to Save Changes.

Service Items and Billing Rates 

Another easy way to help your billing process run smooth is to add service items and billing rates.

 

Service Items

Click on the Service Item tab at the top. 

Service Items can be added for any commonly provided service you offer. When you add a service item to an invoice your billing rate will automatically populate. 

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To add a service item: 

Select Add Service item at the top. 

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In the pop up window fill out the following: 

  1. Name: We recommend keeping it simple and using the service as the name. 
  2. Description:  Add any information about the service here. 
  3. Rate: Enter an amount and select to bill by item or by hour. 
  4. Tax Rate: This number should be entered as a percentage. 
  5. Code: Codes can be used to better classify different services or to differentiate services of the same name according to their respective department.
  6. QBO Sync: Select your income account and product category as needed. 

Save and your new service item will be added to your list. Continue to add as many service items as needed. You can always return to this list and edit any service items to reflect any rate or service changes. 

User Rates 

After you have established your service items you can set up User Rates. Canopy allows each user to have a unique rate for hourly service items. 

Click on the User Rates tab at the top. 

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  1. Default Rate: Set the default rate at the top. Type in the rate amount in the text box. Any team member without a unique rate will default to this rate. 
  2. User Rate: To adjust the rate for any team member type in the rate amount in the text box next to their name. 
  3. Adjusted Service Rates: select by clicking on the - . You can enter a specified amount to adjust the rates for any practitioner. You can adjust any of these rates at anytime. 
Best Practice:

Firms will adjust practitioner's rates for a number of reasons. Some include: 

  • Rates form more experience staff or specialized services
  • Rates for discounts 
  • Special cases 

Canopy Payments 

Finally it is time to pop over to the Payments tab!

Canopy Payments is a great way to take your billing process to the next level. Get paid faster, and easier by signing up for payments today. To learn more about Canopy Payments check out our website.

Signing up is easy. 

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From the Payments tab in Billing Settings Click on Start Enrollment. 


You will be directed to a new window where you will be directed to fill out additional information including company information and payout details. Your application should take 1-2 days to process. If you have addition questions about Canopy Payments you can contact your customer service representative. 

 

One last thing. In Billing Settings you can also Manage QBO Integrations. 

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Here you can restart or stop integrations, view integration report, and pause or start payment integration. To learn more about QBO Integrations check out the Quick Books Online section of the Knowledge Base.

 

Want to Learn more?

video.png  Watch a video on how to Configure an Invoice
lightbulb.png Learn about how to Navigate the Payments Dashboard

 

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